NHS-OA Community Committee
NHS-OA Community has a Committee, details are below, and this reports to a Steering Group whose membership is made up of The Strategy Unit colleagues.
Terms of Reference
Purpose
The purpose of the committee is to:
- agree and support the purpose for the NHS-OA Community.
- develop and deliver a programme to support the purpose which has included webinars, workshops, and conferences.
- make the NHS-OA Community a welcome and inclusive space where members can share, connect and support each other.
- steer the direction and vision of NHS-OA Community by making use of available data such as survey results, engagement statistics and event attendance reports.
Governance
The working group is chaired by a representative from the hosting body, the Strategy Unit, who will have overall responsibility for the governance and financial running of NHS-OA Community.
As part of the support from The Strategy Unit administrative support is provided to manage the events held as part of NHS-OA Community and will be available to take brief notes.
Meetings will be held regularly and dependent upon requirements of NHS-OA Community at a minimum of once a month.
Membership
The committee will comprise volunteer representatives of the wider community including NHS, central government, local government, public sector, voluntary, charities and academia. Whilst no one will be prevented from joining who is not currently employed by any of these organisations it is expected that individuals are mindful of the purpose of NHS-OA Community to promote the use of open-source data science tools within these organisations specifically.
Members will be asked to meetings, at a minimum of monthly, and where possible volunteer for additional tasks to support NHS-OA Community, as well as disseminating information about NHS-OA Community to their own networks. Members will be asked to reconfirm their commitment to the group every six months. There will be no specific limitation to the size of the Committee as it is recognised that this Committee may create sub-groups to support particular activities.
Outputs
Lead on the development of a schedule of community meetups, encouraging wider collaboration beyond the NHS and the domain knowledge of open source coding languages.
Develop a communications and engagement strategy for the community.
Establish an evaluation process to ascertain impact/effectiveness of the community initiatives.
Lead on development of the community-led handbook NHS-OA Way.
Support the establishment and management of subcommunities.
Meetings
Working group meetings to be held at least every month for one hour with minutes to be shared publicly on the NHS-OA Community GitHub.
The frequency of meetings will be as determined by the group, particularly in preparation for large events like conferences.
Minutes
Once agreed minutes will be uploaded as markdown files to the NHS-OA Community GitHub repository